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INVOICE EMAIL SCRIPTS — 5 TEMPLATES
SoloStack | solostack.madethis.app
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Copy, customize, and send. Replace everything in [brackets]
with your actual details. Keep your tone consistent across
all touchpoints — professional and direct, not apologetic.

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SCRIPT 1: INVOICE SENT (INITIAL SEND)
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Subject: Invoice #[INVOICE NUMBER] — [PROJECT NAME] — Due [DUE DATE]

Hi [CLIENT FIRST NAME],

Great working with you on [project name]. Please find
Invoice #[INVOICE NUMBER] attached for [brief description
of work, e.g., "the homepage redesign we completed last week"].

Invoice total: $[AMOUNT]
Due date: [DATE]

Payment can be made via [your preferred method — e.g.,
bank transfer, PayPal, Stripe link]. Details are included
on the invoice.

Let me know if you have any questions. Looking forward to
the next project!

[Your name]
[Your business name]
[Email | Phone]

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SCRIPT 2: PAYMENT REMINDER (3 DAYS BEFORE DUE DATE)
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Subject: Quick reminder — Invoice #[NUMBER] due [DATE]

Hi [CLIENT FIRST NAME],

Just a friendly reminder that Invoice #[INVOICE NUMBER]
for $[AMOUNT] is due on [DATE] — three days from now.

If you've already sent payment, please disregard this note.
If you have any questions about the invoice, I'm happy
to help.

[Your name]

---
Invoice #[NUMBER] | $[AMOUNT] | Due [DATE]
---

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SCRIPT 3: OVERDUE NOTICE (1 DAY LATE)
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Subject: Invoice #[NUMBER] — Payment Due [DATE] (Past Due)

Hi [CLIENT FIRST NAME],

I noticed Invoice #[INVOICE NUMBER] for $[AMOUNT] was due
on [DATE] and I haven't received payment yet.

If there's a problem with the invoice or you need to
arrange a different payment date, please let me know today
so we can sort it out.

If payment was sent recently, please forward the confirmation
so I can update my records.

[Your name]
[Your business name]
[Email | Phone]

---

Per our agreement, a late fee of [X]% per month applies to
balances unpaid after the due date.

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SCRIPT 4: FIRM OVERDUE NOTICE (1 WEEK LATE)
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Subject: Invoice #[NUMBER] — $[AMOUNT] — 7 Days Past Due

Hi [CLIENT FIRST NAME],

Invoice #[INVOICE NUMBER] for $[AMOUNT] is now 7 days past
the due date of [DATE]. I haven't received payment or heard
from you regarding this invoice.

Please arrange payment by [DATE — give them 3 more days]
to avoid additional late fees and further action.

If there's a genuine issue on your end, I'm open to a
brief conversation — please reply today.

[Your name]
[Your business name]
[Email | Phone]

---

Outstanding balance: $[AMOUNT + any late fees]
Original due date: [DATE]
Late fee applied: [X]% per month = $[LATE FEE AMOUNT]

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SCRIPT 5: FINAL NOTICE BEFORE COLLECTIONS
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Subject: FINAL NOTICE — Invoice #[NUMBER] — $[AMOUNT]

Hi [CLIENT FIRST NAME],

This is a final notice regarding Invoice #[INVOICE NUMBER]
for $[AMOUNT], which has been outstanding since [ORIGINAL
DUE DATE] — now [X] days past due.

If I do not receive full payment by [DATE — give 5 business
days], I will proceed with the following:

1. Reporting the debt to a collections agency
2. Filing a claim in small claims court (for amounts up to
   $[your state's limit])
3. Posting a factual review of this experience

I would prefer to resolve this directly. If you have a
legitimate dispute about the invoice, contact me immediately
at [your email/phone].

[Your name]
[Your business name]
[Email | Phone]

---

Outstanding balance: $[AMOUNT + late fees]
Original invoice date: [DATE]
Original due date: [DATE]

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NOTES ON TONE & TIMING
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- Scripts 1-2: Warm and professional. No guilt-tripping.
- Script 3: Neutral. Assume forgetfulness, not bad faith.
- Script 4: Firm. State consequences without making it personal.
- Script 5: Factual only. No anger. Document everything.

- Always send from a professional email address.
- BCC yourself on every follow-up for documentation.
- Keep a log: date sent, subject line, any response received.

If a client ghosts you completely past Script 4, the next
step is usually small claims court (cheap, fast, no lawyer
needed for most freelance invoice amounts) or a collections
service that works on contingency (15-30% of recovered amount).

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