# FREELANCE BUSINESS BUDGET

**Business Name:** ______________________
**Month / Year:** ______________________
**Prepared by:** ______________________

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## Monthly Income Tracker

| Source | Expected | Actual | Difference | Notes |
|--------|----------|--------|------------|-------|
| Client 1: ____________ | $ | $ | $ | |
| Client 2: ____________ | $ | $ | $ | |
| Client 3: ____________ | $ | $ | $ | |
| Retainer: ____________ | $ | $ | $ | |
| Product Sales | $ | $ | $ | |
| Affiliate / Referral | $ | $ | $ | |
| Other: _____________ | $ | $ | $ | |
| **TOTAL INCOME** | **$** | **$** | **$** | |

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## Fixed Expenses

*Expenses that are the same (or nearly the same) every month.*

| Expense | Monthly Cost | Annual Cost | Category | Notes |
|---------|-------------|-------------|----------|-------|
| Rent / Office | $ | $ | Space | |
| Internet | $ | $ | Utilities | |
| Phone | $ | $ | Utilities | |
| Software / SaaS (list below) | $ | $ | Tools | |
| — ________________ | $ | $ | | |
| — ________________ | $ | $ | | |
| — ________________ | $ | $ | | |
| Insurance | $ | $ | Business | |
| Accountant / Bookkeeper | $ | $ | Professional | |
| Other: _____________ | $ | $ | | |
| **TOTAL FIXED** | **$** | **$** | | |

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## Variable Expenses

*Expenses that change month to month.*

| Expense | Budgeted | Actual | Difference | Notes |
|---------|----------|--------|------------|-------|
| Advertising / Ads | $ | $ | $ | |
| Subcontractors / Freelancers | $ | $ | $ | |
| Equipment / Hardware | $ | $ | $ | |
| Travel & Transportation | $ | $ | $ | |
| Meals & Entertainment (client) | $ | $ | $ | |
| Education / Courses | $ | $ | $ | |
| Supplies & Materials | $ | $ | $ | |
| Marketing / Design | $ | $ | $ | |
| Other: _____________ | $ | $ | $ | |
| Other: _____________ | $ | $ | $ | |
| **TOTAL VARIABLE** | **$** | **$** | **$** | |

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## Savings Goals

| Goal | Monthly Target | Amount Saved This Month | Running Total | Target Date |
|------|---------------|------------------------|---------------|-------------|
| Emergency Fund (3–6 months expenses) | $ | $ | $ | |
| Tax Reserve (25–30% of income) | $ | $ | $ | |
| Equipment / Upgrade Fund | $ | $ | $ | |
| Investment / Retirement | $ | $ | $ | |
| Other: _____________ | $ | $ | $ | |
| **TOTAL SAVINGS** | **$** | **$** | **$** | |

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## Monthly Summary

| | Budgeted | Actual |
|-|----------|--------|
| **Total Income** | $ | $ |
| **Total Fixed Expenses** | $ | $ |
| **Total Variable Expenses** | $ | $ |
| **Total Savings** | $ | $ |
| **NET PROFIT** | **$** | **$** |
| **Savings Rate** | __% | __% |
| **Effective Hourly Rate** | $ | $ |

> **Net Profit** = Total Income − Total Expenses  
> **Savings Rate** = Total Savings ÷ Total Income × 100  
> **Effective Hourly Rate** = Net Profit ÷ Billable Hours Worked

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## Quarterly Review Prompts

Answer these at the end of each quarter to stay on track:

**Q1 (Jan–Mar) / Q2 (Apr–Jun) / Q3 (Jul–Sep) / Q4 (Oct–Dec)**

1. **Did I hit my income goal this quarter?**
   - Goal: $_______ | Actual: $_______ | Variance: $_______
   - What drove the difference? ______________________

2. **Which clients or projects were most profitable?**
   - ______________________
   - ______________________

3. **Where did I overspend?**
   - ______________________
   - Action to take: ______________________

4. **What's one expense I can cut or reduce next quarter?**
   - ______________________

5. **Did I save enough for taxes?**
   - Estimated tax liability this quarter: $______
   - Amount set aside: $______
   - Shortfall / Surplus: $______

6. **What's my revenue goal for next quarter?**
   - Target: $______
   - Strategy to get there: ______________________

7. **One financial habit I'm committing to next quarter:**
   - ______________________

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